MCFOA Annual Trade Show

Registration Deadline:  February 4, 2027

• Any registrations after February 4, 2027 will incur a $25 late registration fee.

Exhibitor Booth:

• Single Booth:  $900 if registered by Jan. 8, 2027; $970 if registered after Jan. 8, 2027
  • Includes 2 tickets to Thursday lunch.  Additional lunch tickets may be purchased for $35 per person.
  • Does not include tickets to evening events.  Evening tickets may be purchased for $45 per person.
• Double Booth: $1750 if registered by Jan. 8, 2027; $1890 if registered after Jan. 8, 2027 
  • Includes 3 tickets to Thursday lunch.  Additional lunch tickets may be purchased for $35 per person.
  • Does not include tickets to evening events.  Evening tickets may be purchased for $45 per person.

Sponsorship Packages:  

• See Exhibitor and Sponsorship Packages Toggle

No registrations will be taken after February 18, 2027.  

• All names and emails of those managing your booth will need to be provided by Feb. 18th.
• All names and emails of those attending either Wednesday evening or Thursday evening events will need to be provided by Feb. 18th.

Registration Questions: Roxann Neu, 320-308-4962

Payment Policy:

• Credit Card is the preferred payment method.  Credit Cards accepted:
  • Discover
  • Mastercard
  • Visa
• American Express is not accepted
• Any invoices must be paid in full by the invoice due date or a late fee will be incurred.
• Payments are due in full no later than February 18, 2027. 
• Payment must be received prior to the trade show.  In the event the exhibitor fails to pay in a timely manner, the conference manager will reassign the booth space to another exhibitor.

Wednesday, March 10, 2027

• 1:30-5:30 p.m.:      Vendor Early Check-in / Move-In & Door Prize Drop Off
  • Silent auction items remain at your booth

• 4:45-5:30 p.m.:      Cocktail Hour (Cash Bar)
• 5:30-6:30 p.m.:      Taco Bar
• 6:45-8:15 p.m.:      Deuces Wild! Dueling Pianos

Thursday, March 11, 2027

• 9:00-11:00 a.m.:     Vendor Check-in / Move-in & Door Prize Drop Off
  • Silent auction items remain at your booth
• 11:00 a.m.:             Trade Show & Silent Auction Begins
• 11:30 a.m.-1:00 p.m.:  Lunch for all conference participants and vendors
• 2:30 p.m.                Silent Auction Ends
• 2:30-3:00 p.m.:       Door prizes announced
• 3:00 p.m.:               Trade show ends, silent auction payments due
• 3:00-5:00 p.m.:       Vendor Move-out

Note: Please ensure your company is eligible to attend Thursday's evening activities.

• 5:00-5:45 p.m.:       Cocktail Hour (Cash Bar)
• 5:45-6:45 p.m.:    Pizza Party Buffet & Caesar Salad

You should have received an email from Kassidi Andres with exhibitor / sponsorship package information.

If you did not, you are new here, or you have questions, please contact at kassidi.andres@stcloudstate.edu or 320.308.5759.

• One - 8’ high back drape
• Two - 3’ high side drape
• One - 8’ skirted table
• Two Folding Chairs
• One Wastebasket w/liner
• Booth I.D. Sign
• Your booth area is carpeted
• Power/electricity is NOT included. Please scroll down to the Booth Electricity toggle for more information.

If you need to ship trade show items directly to The DoubleTree, and/or if you need to ship them back to their home when the show concludes, you will need to fill out The DoubleTree's "Shipping and Receiving Services" vendor form, and email to the contact listed on the form.

To access the DoubleTree's shipping form, please email Kassidi Andres. 

To acquire additional furniture/services from our conference decorator, email info@cenaikoexpo.com and ask for the decorating/credit card form.

To order power/electricity for your booth, order online through The DoubleTree's exclusive AV partner, Encore: Encore EventNow / Audio Visual Solutions / Order Online

You also have the option to order other AV items suck as electrical banners, monitors, audio, cables and more!

Whether you are using the main entrance or the loading dock, you probably have some questions regarding move in. Refer to the DoubleTree's provided vendor load in instructions, and don't forget to check in at the registration desk on the 2nd floor.

DoubleTree by Hilton Bloomington – Minneapolis Vendor Load In

Vendors that utilize the South Door Entrance (Red Arrow), after the 2nd set of Doors entered, go through the Large Door on the Left. A short walk and (2) Service Elevators will be on your Left Hand Side. Please take this Elevator to the 2nd Floor. Once arriving to the 2nd Floor, please go to the left roughly 10 feet. You will see the Corridor to the Exhibit Hall (Grand Ballroom) to your Right. There is a ramp available at this entrance.

Vendors that are off loading from a large truck may pull up to the Dock on the South East Entrance (Blue Arrow). There is a large freight elevator within the entrance. The dock and freight elevator are based on first come first serve for use. The Dock height is at standard Semi-Truck height for unloading.

• It is our recommendation that you supply your own cart for unloading/loading of items. The Hotel is not responsible for providing carts.
• Regardless of which of these 2 options is utilized for unloading and loading, please be cognizant of others in the amount of time being parked.

We are using a new digital event platform this year called Docebo. 

Moving forward, vendors will no longer need to fill out company profiles. Instead, the Docebo LMS will have a section that directs conference participants to each vendor's website to promote your business.

Please pay attention to any emails that come through from Kassidi Andres. She will let you know what she needs.

To learn more about the popular silent auction donation, please refer to the Exhibitor/Sponsor Package information. You should have received an email from Kassidi Andres.

If you did not, you are new here, or you have questions, contact at kassidi.andres@stcloudstate.edu or 320-308-5759.

To learn more about the door prize donation, please refer to the Exhibitor/Sponsor Package information. You should have received an email from Kassidi Andres.

If you did not, you are new here, or you have questions, contact at kassidi.andres@stcloudstate.edu or 320-308-5759.

The DoubleTree is offering a block of rooms at $145 per night + tax. 

To receive the discounted rate, please ensure you book a room before February 24, 2027.

Reserve a Room:

• Book online
• Call front desk at 952-835-7800 and ask to reserve a room under the MCFOA March Conference Block

• Sponsors and Exhibitors canceling their registration on or before February 4, 2027 will receive a full refund, less a $25 administrative fee.
• No refunds will be given after February 4, 2027.
• Written requests for cancellations MUST be emailed to PACE@stcloudstate.edu.
• Should inclement weather (or other circumstances beyond our control) necessitate program cancellation or postponement, you will receive communication from Kassidi Andres.